Duties and Responsibilities

• Manage, maintain, and operate the facilities, serving as the primary contact for all services related to the Al Farabi contract.
• This includes overseeing maintenance (both hard and soft), safety, security, transportation, accommodation and warehouse operations.
• Enhance and promote safety and emergency response initiatives to ensure the well-being of patients, visitors, and staff. Enforce relevant codes, standards, regulations, and compliance requirements throughout the facility.
• Provide effective project management for new construction, renovations, modifications, and equipment installations, ensuring adherence to applicable codes and clinical requirements.
• Participate in various committees and ad hoc meetings as needed.
• Ensure maintenance activities, including both planned and reactive tasks, are completed within required timeframes.
• Present lifecycle analyses for major equipment and develop a CAPEX plan, acting as the point of contact for the facility in coordination with the COO of Al Farabi. Propose enhancement schemes for the cost-effective management of services
• Plans, develops, implements and monitors preventive maintenance strategies and programs for all physical plants, buildings, equipment and systems
• Ensures compliance with safety standards and regulations across the facilities by enforcing relevant codes and clinical requirements
• Updates policies and procedures as needed
• Assesses departmental manpower needs and submit recommendations to the COO
• Defines and monitors goals and objectives for Facility Management and Safety staff
• Reviews purchase requests and payment certifications to ensure compliance with contract terms
• Ensures that equipment and systems operate efficiently according to manufacturer requirements and are properly maintained
• Establishes monitoring processes for key utilities, equipment and systems, ensuring KPIs support optimal operation and minimal downtime
• Ensures that testing of utilities, equipment and systems are performed in line with manufacturer, codes, standards and regulatory requirements 10. Leads staff performance management, addressing any performance issues and implementing corrective actions as necessary
• Manages inventory levels of materials, spare parts and tools, placing orders as needed
• Participates in various committees and meetings to support organizational goals
• Ensures in-service education and training opportunities are available for staff
• Maintains a safe working environment
• Monitors contractors and PPM suppliers, documenting any non-compliance incidents
• Establishes and manages incident review processes
• Participates in Committees and Performance Improvement teams, providing feedback to the COO
• Conducts departmental meetings and maintains minutes
• Supports Continuous Quality Improvement initiatives and promote standards of care
• Conducts inspections of supervised areas, submitting reports with corrective action plans
• Ensures teams are present for emergencies, codes, MOH and accreditation visits
• Submits the annual CAPEX plan by Q3 along with an updated operational budget

Qualifications:

• Demonstrates ability to make recommendations and decisions and to take appropriate action in both normal and emergency circumstances and follow
• up on tasks in a timely manner.
• Excellent analytical and communication skills, physically and mentally alert. Experienced in facility management and physical plant as well as codes and standards. 10+ years in facility management ideally within a healthcare environment with minimum of 5 years in managerial level Bachelor's degree in engineering from an accredited University Fluency in written and spoken English, desired fluency in written and spoken Arabic (not essential) Saudi Council of Engineers