Duties and Responsibilities

• Responsible for day-to-day administration of the office.
• Receives and registers Client provided documents including in-house generated corporate document and incoming outside corresponding.
• Controls issuance of corporate document numbers, including maintenance of proper corporate document registers.
• Maintain & Manage All corporate documents database.
• Ensures proper corporate document classification, sorting, filing and proper archiving.
• Reviews completeness of documentation and prepares corporate document transmittals.
• Performs corporate document quality check regularly.
• Performs file backup to ensure proper storage and archiving of electronic registers.
• Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.
• Ensures sequential numbering system in each and every outgoing correspondence.
• Ensures all correspondences reach proper department.
• Maintains and updates the company’s Document Control Electronic information system as needed.
• Introduce the documents control unit services to all Employees of the organization
• Complies with all company’s policies regarding ethical business practices.
• Demonstrates the ability to make decisions; takes appropriate action and follow tasks through to completion.
• Follow up on the governmental processes and to pay those offices the required visits when needed.
• Responsible for following up on pending documents and exchange of original records
• Demonstrates compassionate communication skills while providing support and care to the patients as “the patient is the center of our care”.

Qualifications:

Education:

Bachelor degree in business administration or any equivalent degree

Experience:

At least 3 years of document Control function.

Language:

Bilinguals (Arabic and English)