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Admin Assistant

Company
Internal
LOCATION
Internal
JOB Type
Full-time
Requisition ID
2400003G

Duties and Responsibilities:

  • Provides clerical and administrative support and performs a range of delegated functions to ensure the office runs smoothly and efficiently.
  • Develops and maintains electronic and paper filing systems. Ensures files and folders are clearly accurately labeled and dated for ease of access. Retains or deletes data according to the requirements of the data retention policy.
  • Utilizes multiple Office Applications effectively and efficiently.
  • Answers telephone, meets and greets visitors and arranges access based on scheduled appointments.
  • Takes minutes and meeting attendance as requested. Ensures minutes are finalized, approved and distributed in a timely manner.
  • Prepares required departmental reports, prepares and maintains database relevant to area of assignment.
  • Receives and distributes incoming mail and ensures ongoing distribution and return as needed as needed in a timely manner.
  • Maintains the tidiness of the office environment ensuring filing cabinets are neat and organized and that hard copy data is retained or deleted as per the data retention policy.
  • Prepares photocopies of documents as needed.
  • Requests office supplies as needed.
  • Provide utilizes a range of clerical skills to produce a range of documents, type reports, prepare spreadsheets and databases, assist with PowerPoint presentation development, prepare graphs, and keep minutes of assigned meeting.
  • Maintains a comprehensive filing system of all assigned work.
  • Acts as a courier to delivers papers and reports to concerned departments
  • Maintains the tidiness of the Office Environment ensuring filing cabinets are neat and organized and that hard copy data is retained or deleted as per the data retention policy.
  • Requests and organizes Office Supplies, equipment (non-medical or medical), also to request.
  • Enters maintenance requests and e-purchase requests as needed.
  • Demonstrates compassionate communication skills while providing support and care to the patients as “the patient is the center of our care”.

    Other Job Functions:


  • Knowledge of Safety and environmental concerns according to Fakeeh Care policy and procedure.
  • Monitors and reports any issues related to safety in the immediate work area i.e. frayed or tattered electrical cords, faulty equipment that poses a risk to staff operating it, maintaining a clean uncluttered work area.
  • Is able to verbalize and demonstrate understanding of the reporting mechanism (OVR system) for any risk identified in the performance of job duties.
  • Is able identify appropriate waste procedures for office materials (paper, empty ink cartridges) and equipment as to not pose an environmental contamination risk.
  • Is able to verbalize understanding of safety procedure in the event of an internal or external disaster and the role they will participate in.

JOB REQUIREMENTS / QUALIFICATIONS :

    Education:

    Degree in Administration or related field preferred, with training in the use of computer programs and typing required.

    Experience:

    2 years in an administrative assistant position, preferably with hospital experience.

    Language:

    Excellent command of verbal and written English. Required Licenses: None
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