Duties and Responsibilities

• Provides clerical and administrative support and performs a range of delegated functions to ensure the office runs smoothly and efficiently
• Develops and maintains electronic and paper filing systems. Ensures files and folders are clearly and accurately labeled and dated for ease of access. Retains or deletes data according to the requirements of the data retention policy
• Follows up with departments’ managers on strategic goals regularly on monthly basis
• Utilizes multiple Office Applications effectively and efficiently
• Answers telephone, meets and greets visitors and arranges access based on scheduled appointments
• Takes minutes and meeting attendance as requested. Ensures minutes are finalized, approved and distributed in a timely manner
• Prepares required departmental reports, prepares and maintains databases relevant to area of assignment
• Receives and distributes incoming mail and ensures ongoing distribution and return as needed in a timely manner
• Maintains the tidiness of the Office Environment ensuring filing cabinets are neat and organized and that hard copy data is retained or deleted as per the data retention policy
• Prepares photocopies of documents as needed
• Requests Office Supplies as needed
• If assigned to the secretarial pool: provides utilizes a range of clerical skills to produce a range of documents, type reports, prepare spreadsheets and databases, assist with PowerPoint Presentation development, prepare graphs and keep minutes of assigned meetings
• Maintains a comprehensive filing system of all assigned work
• Acts as a courier to deliver papers and reports to concerned departments
• Maintains the tidiness of the Office Environment ensuring filing cabinets are neat and organized and that hard copy data is retained or deleted as per the data retention policy
• Enters maintenance requests and e-purchase requests as needed
• Ensures that all incoming and outgoing communication is receivedand distributed to the appropriate individual
• Demonstrates compassionate communication skills while providing support and care to the patients, as “the patient is the center of our care”

Qualifications:

Education:

Degree in Administration or related field preferred

Experience:

2 years in an administrative assistant position

Language:

Excellent command of verbal and written English Skills: Computer Skills