Duties and Responsibilities:

• If assigned to a Departmental or Service Director: provides clerical and administrative support and performs a range of delegated functions to ensure the office runs smoothly and efficiently.
• Develops and maintains electronic and paper filing systems. Ensures files and folders are clearly accurately labeled and dated for ease of access.
• Retains or deletes data according to the requirements of the data retention policy.
• Utilizes multiple Office Applications effectively and efficiently.
• Answers telephone, meets and greets visitors and arranges access based on scheduled appointments.
• Takes minutes and meeting attendance as requested. Ensures minutes are finalized, approved and distributed in a timely manner.
• Prepares required departmental reports, prepares and maintains database relevant to area of assignment.
• Receives and distributes incoming mail and ensures ongoing distribution and return as needed as needed in a timely manner.
• Maintains the tidiness of the office environment ensuring filing cabinets are neat and organized and that hard copy data is retained or deleted as per the data retention policy.
• Prepares photocopies of documents as needed.
• Requests office supplies as needed.
• Provide utilizes a range of clerical skills to produce a range of documents, type reports, prepare spreadsheets and databases, assist with PowerPoint presentation development, prepare graphs, and keep minutes of assigned meeting.
• Maintains a comprehensive filing system of all assigned work.
• Acts as a courier to delivers papers and reports to concerned departments
• Maintains the tidiness of the Office Environment ensuring filing cabinets are neat and organized and that hard copy data is retained or deleted as per the data retention policy.
• Requests and organizes Office Supplies, equipment (non-medical or medical), also to request.
• Enters maintenance requests and e-purchase requests as needed.
• Demonstrates compassionate communication skills while providing support and care to the patients as “the patient is the center of our care”.

JOB REQUIREMENTS / QUALIFICATIONS :

Education:

Degree in Administration or related field preferred, with training in the use of computer programs and typing required.

Experience:

2 years in an administrative assistant position, preferably with hospital experience.

Language:

Excellent command of verbal and written English. Required Licenses: N/A